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1. NAME AND OBJECTS. The name
of the Club shall be "THE BRITTANY CLUB OF GREAT BRITAIN", it's
object being to encourage breeding of the true type of Brittany,
to ensure adequate classification at shows, and to promote Field
Trials.
2. OFFICERS and COMMITTEE. The
Club shall consist of a Patron, President , Vice Presidents,
Chairman, Vice Chairman, Hon.Secretary, Hon.Treasurer, Hon.Field
Trial Secretary, a Committee of 15, and an unlimited number
of members. The President shall be nominated by the Committee
and must be approved by Members at an Annual General Meeting
and shall remain in office with the mutual agreement of both
the President and the Committee. Vice Presidents shall be proposed
and seconded by fully paid-up Members for approval at the Annual
General Meeting.
3. HONORARY LIFE MEMBERS.
Members who are deemed to have given exceptional service to
the Club and/or the Breed may be elected as Life Members, the
nomination to be proposed and seconded by fully paid-up Members
for approval at the Annual General Meeting.
4.
THE MANAGEMENT OF THE CLUB. The management of the Club
shall be conducted by the Committee, consisting of 15 members,
of whom 5 shall retire annually, but shall be eligible for re-election.
The Officers shall consist of a President, Vice Chairman, Chairman,
Hon.Secretary, Hon.Treasurer and Hon.Field Trial Secretary who
shall be full voting members of the Committee ( the Chairman
to have an additional casting vote). The Officers shall retire
in rotation every three years but shall be eligible for re-election
(the Hon. Treasurer and the Hon. Field Trial Secretary retiring
the same year. Likewise the Hon. Secretary and Vice Chairman
will retire the same year). The Committee shall have the power
to co-opt a full voting Member to the Committee should a vacancy
arise and may also, if it deems necessary, have the power to
co-opt up to 2 additional non-voting Members. Meetings of the
Committee shall be held as often as shall be deemed necessary,
and 8 voting members shall form a quorum for the transaction
of business. Meetings of the Committee shall be held at the
discretion of the Hon. Secretary or at the written request of
4 Committee members. Not less than 21 days notice of such a
meeting shall be given to each member of the Committee. The
Committee may cause sub-committees to be formed, to be responsible
to it, as it may require, and Minutes of all sub-committees
to be kept.
5. ELECTION OF MEMBERS. Candidates
for membership of the Club shall be proposed by one member and
seconded by another, all benefits of membership to commence
on payment of entry fee/subscription, but subject to ratification
by the Committee at their next meeting, only after which full
voting rights will be afforded to that Member. Election shall
be by a majority vote. The rules and balance sheet shall be
supplied to each new Member.
6. ENTRY FEE and SUBSCRIPTIONS.
The annual subscription amount shall be determined by a majority
vote at the A.G.M. and due 1st January each year. Any member
failing to pay due subscription by 28th February shall automatically
be removed from the list of Members. Any member paying Membership
after 1st November in any year will be entitled to membership
for the rest of that year and all of the following year. Voting
shall be limited to one vote per person. No Member shall be
entitled to receive a prize offered by the Club until he has
paid his subscription.
7. GENERAL MEETINGS.
The financial year of the Club shall be from 1st January to
31st December. The Annual General Meeting shall be held before
1st May for the following purposes:-to receive the reports of
the Chairman, Hon.Secretary and Hon.Treasurer; to discuss any
resolution duly placed on the Agenda of which 14 days' written
notice has been given to the Hon.Secretary. No business shall
be transacted at an Annual General Meeting unless notice thereof
appears on the Agenda, with the exception of routine matters,
or those which in the opinion of the Chairman are urgent. The
election of Officers and Committee shall be by ballot of the
fully paid-up Members attending the Annual General Meeting.
Not less than 6 weeks before the Annual General Meeting the
Hon.Secretary shall send to every Member a Notice of Meeting,
inviting nominations for any new Officer and new Committee positions.
The nominations are to clearly state that the nominee is willing
to serve if elected. At the time of nomination, the proposer,
seconder and nominee must be fully paid-up Members of the Club.
The nominations must be in the hands of the Hon.Secretary, in
writing, 14 days before the date fixed for the Annual General
Meeting, together with any resolutions Members may wish to have
put on the Agenda. Postal or proxy votes are not allowable for
any Officer or Committee position; votes will only be accepted
from Club Members actually attending the Annual General Meeting.
The full Meeting Agenda, together with details of nominations
for Officers and Committee positions and the Accounts and Minutes
of the last AGM will be circulated at the Meeting. Any Member
wishing to receive a copy of the Agenda, Accounts and Minutes
of the previous Annual General Meeting should send a stamped
addressed envelope to the Hon. Secretary.The full Agenda and
last years AGM Minutes will be published on the Club web-site
as soon as practical before the AGM. A Special General Meeting
shall be summoned by the Hon.Secretary if 20% of the membership
send a signed requisition stating the subject to be discussed
and requesting a Special General Meeting to do so. The Committee
of the Society is also empowered to call a Special General Meeting.
No business other than that detailed on the Agenda can be discussed
at a Special General Meeting. The Rules of the Club may not
be altered by that Club except at a General Meeting or Special
General Meeting, notice of which includes details of the proposal
to alter the Rules. Such alterations shall not be brought into
force until the Kennel Club has been advised and has given its
approval of the alterations. New Rules or amendments introduced
specifically to meet Kennel Club requirements shall be adopted
immediately and be included in the Club’s Constitution with
effect from the Club’s annual meeting.
8. CLUB
ACCOUNTS. A Banking Account shall be opened in the
name of the Club into which all revenue of the Club shall be
paid and from which all withdrawals shall be made on the signature
of two of the following Officers, one of whom must be the Hon.Treasurer:-
the Chairman or Hon.Secretary. The accounts shall be kept by
the Hon.Treasurer and will be certified annually and presented
to members at the AGM.
9. EXPULSION OF MEMBERS.
Any Member who shall be suspended under Kennel Club rule A42j(4)
and/or any member whose dog(s) is are disqualified under Kennel
Club rule A42j(8) shall ipso facto cease to be a Member of the
Club for the duration of the suspension and/or disqualification.If
the Club expels any member for discreditable conduct in connection
with dogs, Dog Shows, Trials or Competitions, the Club must
report the matter in writing to the Kennel Club within seven
days and supply any particulars required. If the conduct of
any member shall, in the opinion of the Committee of the Club,
be injurious or likely to be injurious to the character or interests
of the Club, the Committee of the Club may, at a Meeting, the
notice convening which includes as an object the consideration
of the conduct of the member, determine that a Special General
Meeting of the Club shall be called for the purpose of passing
a resolution to expel him/her.Notice of the Special General
Meeting shall be sent to the accused Member, giving particulars
of the complaint and advising the place, date and hour of the
Meeting that he/she may attend and offer an explanation. If
at the Meeting a resolution to expel is passed by a two thirds
majority of the Members present and voting, his/her name shall
forthwith be erased from the list of Members, and he/she shall
thereupon cease for all purposes to be a Member of the Club
except that he/she may within two calendar months from the date
of such Meeting appeal to the Kennel Club upon and subject to
such conditions as the Kennel Club may impose. Violations of
the Code of Conduct or any contravention of the Puppy List Requirements
may also result in expulsion under this Rule.
10.
CLUB PROPERTY. The property of the Club shall be vested
in the Committee and in the event of the Club ceasing to exist,
a General Meeting shall be called to decide on the disposal
of any assets. All Trophies/Cups/Specials donated to the Club
shall be deemed to be outright gifts to the Club.
11.
EXPENSES. All expenses incurred by the Hon.Secretary
and the Hon.Treasurer on behalf of the Club shall be defrayed
out of Club funds. Reasonable expenses incurred by Members on
behalf of the Club should be paid. Details to be sent to the
Treasurer sanctioned if necessary by the Chairman and reported
to the Committee, receipts to be provided.
12.
RESIGNATION OF MEMBERS. Any member may withdraw from
the Club at any time on giving notice to the Hon. Secretary,
providing always that such a Member shall be liable for his
subscription for the current year in which he gives notice,
and shall have no further claims on any property or funds belonging
to the Club.
13. ANNUAL RETURNS. The Officers
acknowledge that during the month of January each year Maintenance
of Title fee will be forwarded to the Kennel Club by the Hon.Secretary
or by Direct Debit for the continuance of registration and that
by 31st July each year other returns, as stipulated in Kennel
Club Regulations for the Registration and Maintenance of Title
of Societies and Breed Councils and the Affiliation of Agricultural
Societies and Municipal Authorities, be forwarded to the Kennel
Club. The Officers acknowledge their duty to inform the Kennel
Club of any change of Secretary of the Society which may occur
during the course of the year.
14. LIST OF OFFICERS
AND COMMITTEE. The Club must send a list of current
officers and committee members with their addresses and telephone
numbers to the Kennel Club with their Annual Returns.
15.
FEDERATIONS. The Club shall not join any Federation
of Societies or Clubs.
16. KENNEL CLUB FINAL COURT
OF APPEAL. The Kennel Club shall be the final court
of appeal in all matters of dispute. The Kennel Club is the
final authority for interpreting the Rules and Regulations of
the Club in all cases relative to Canine or Society matters.
17. WINDING UP. A resolution to wind up
the Club can only be passed at a Special Meeting by a majority
of 75% of all Members present. Such a resolution shall decide
the manner of disposal of any assets but shall not be effected
until the approval of the Kennel Club has been obtained. A final
statement of audited accounts with a record of the disposal
of the property of the Club shall be forwarded to the Kennel
Club within 6 months, and the persons named as Officers and
Committee of the Club on the last return furnished to the Kennel
Club will be held responsible by the Kennel Club for the proper
winding up of the Club.
18. BREED SOCIETY JUDGES'
LISTS. The Club acknowledges that it must produce a
list of Judges each year which must be submitted to the Kennel
Club as part of the Club's Annual Returns. The purpose of the
Lists is to indicate to interested parties those persons a Breed
Society would support at different levels of judging. Membership
of the Society is not a prerequisite for inclusion in the Lists.
19. UNDISCHARGED BANKRUPTS. No person
whilst an undischarged bankrupt may serve on the Committee of
or hold any other office or appointment within a Kennel Club
Registered Society.
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