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ANNUAL GENERAL MEETING 2019

THE BRITTANY CLUB OF GREAT BRITAIN

ANNUAL GENERAL MEETING

SUNDAY 24th February 2019 (following the Open Show)

Yelvertoft Village Hall, Lilbourne Rd, Yelvertoft NN6 6LJ

AGENDA

1. Apologies for absence

2. Approval of the Minutes of the 2018 Annual General Meeting

3. Matters arising from the 2018 Annual General Meeting minutes

4. Annual Awards

 Presentation of the St Tugen trophy to the Winning Kennel at Club Shows 2018

Presentation of the Hameau de Sorny Trophy to the Reserve Best Kennel at Club Shows 2018

Presentation of the Fosscott Trophy for Top Brittany Stud Dog 2018 (points collated by Our Dogs)

Presentation of the Fosscott Trophy for Top Brittany Brood Bitch 2018 (points collated by Our Dogs)

5. Chairman’s Report

6. Hon. Secretary’s Report

7. Hon. Treasurer’s Report

8. Hon Field Trial Secretary’s Report

9. Election of Officers and Committee Members:

Vice Chair: (1 nomination)

Mrs Kathy Gorman Proposed by: Harry Nelson Seconded by: Jenna Cocking

Hon Secretary: (2 nominations)

Miss Jenna Cocking Proposed by: Janette Yarrow Seconded by: Harry Nelson

Mrs Ann Samardzija Proposed by: Mandy Boaz Seconded by: Andrew Barlow-Evans

Hon. Field Trial Secretary: (Vacancy until 2020 – 1 nomination)

Mrs Loren Cottrell Proposed by: Paul Yarrow Seconded by: Janette Yarrow

Committee: (8 nominations)

Mrs Mandy Boaz Proposed by: Andrew Barlow-Evans Seconded by: Michael Samardzija

Mr John Cottrell Proposed by: Paul Yarrow Seconded by: Janette Yarrow

Ms Sarah Finch Proposed by: Sian Ryan Seconded by: Patricia Rush

Mrs Kathy Gorman Proposed by: Harry Nelson Seconded by: Jenna Cocking

Ms Linda Graham Proposed by: Janette Yarrow Seconded by: Anne Massie

Mrs Ann Samardzija Proposed by: Mandy Boaz Seconded by: Andrew Barlow-Evans

Mr H Nelson seeks re-election. Proposed by: Janette Yarrow Seconded by: Paul Yarrow

Mr M Porter seeks re-election. Proposed by: Andrew Barlow-Evans Seconded by: Sian Ryan

10. Members Proposals:
Amendment to rule 5 – Election of Members. Proposed: Jan Taylor Seconded: Paul Yarrow.
Paragraph 4 – Free membership for owners of rescue Brittanys

Existing wording:
Free membership is offered annually to owners of rescued/rehomed Brittanys for the duration of that dog’s life. Such members will have the benefits and voting rights of paid up members and be subject to the BCGB rules. This is an ex gratia offer and may be withdrawn at the Committee’s discretion. Where an owner subsequently acquires a registered Brittany, and competes in KC licensed events, there free membership will cease. They will remain full members, without having to re-apply, on payment of the standard subscriptions.

Amended wording:
Free membership is offered to owners of rescued/rehomed Brittanys for a period of one year only and such memberships shall be on a ‘single’ basis and will run for the remainder of the membership year.

In line with Club rules any membership commencing on or after 1st December will be entitled to membership for the rest of that year and all of the following year. Such members will have the benefits and voting rights of paid up members and be subject to the BCGB rules. This is an ex gratia offer and may be withdrawn at the committees discretion.
Amendment to rule 7 – Annual Subscription. Proposed: Sue Gudgin Seconded: Paul Yarrow

Existing wording:
The annual subscription is determined by majority vote at the AGM and is due from the date of the AGM, from which any approved increase in the subscription will be implemented. Any member failing to pay their subscription by the last day of February shall be removed from the list of members. Any member paying membership after 1st December will be entitled to membership for the rest of that year and all of the following year.

Amended wording:
The annual subscription is determined by majority vote at the AGM. Membership is to run from January 1st until December 31st which fall in line with the financial year. Any member failing to pay their subscription by end of January shall be removed from the list of members.

Amendment to rule 3 – Management Structure of the Club
Proposed by Paul Yarrow (Chairman) Seconded by Kathy Gorman (Vice-Chair) on behalf of the committee.

That rule 3k, reproduced below, is removed from club rules:
Unfilled vacancies. Where positions as officers or on the committee are not filled at the AGM the membership may, at the AGM, propose, second and appoint people to those positions for a term of office until the next AGM. Failing such appointments the committee may co-opt persons to fill such positions for the remainder of the club year but any such appointee shall serve without having the right to vote.

Amendment to rule 8 – Annual General Meeting
Proposed by Paul Yarrow (Chairman) Seconded by Kathy Gorman (Vice-Chair) on behalf of the committee.

Additional wording to Rule 8e. The new wording is underlined.
Election of officers and committee. Only fully paid up members may vote and voting is by ballot. Nominations must be submitted, in writing to the Hon Secretary not less than 14 days before the AGM. At the time of submission the nominee, proposer and seconder must all be fully paid up members and the nominee must state his or her willingness to serve if elected. Existing members of the committee who are reaching the end of their term, but are willing to be re-elected, can do so without the need for a proposer and seconder they would just need to express their willingness to continue for a further term.

11. KC advised amendments to Brittany Club of GB rules – for information only.
The amended wording is underlined.

Rule 11 – Club Accounts. A Bank Account shall be opened in the name of the Club. All income will be paid into this and withdrawals may only be made on the signature of the Hon. Treasurer plus the signature of either the Chairman or the Hon. Secretary. The Hon. Treasurer will keep the accounts, which will be independently certified each year by one qualified accountant or two unqualified individuals with accounting experience, unconnected to the committee, and which will be presented to the members at the AGM for their approval. The certified accounts will be made available on request to members fourteen days prior to the AGM. The Financial Year will run from 1st January to 31st December.

Rule 15e – Expulsion of Members (2). In addition the Club will apply Kennel Club Rule 3a (6) “Any Member who shall be disqualified under the Kennel Club Rule A11.j. (5) and/or Kennel Club Rule A11.j. (9) shall ipso facto cease to be a Member of the Society”
12. Legally required addition to Brittany Club of GB rules: Privacy Policy – for information only
The introduction of The General Data Protection Regulations in 2018 required the club to have a Privacy Policy which forms part of its rules. The policy was written in the spring of 2018 and circulated to members on 24th May 2018. It was sent to the Kennel Club as part of the Annual Return and has been approved.

NB. The content of the Privacy Policy can be amended, but the club must have a Privacy Policy.

13. Vote for 2021 Championship Show Judge – French
The Judging Sub-Committee has proposed a shortlist of available qualified judges for selection.

14. Appointment of Independent Inspector for Club Accounts

15. Honoraria: The meeting is asked to set and approve the honoraria for the Hon. Secretary (currently at £350) and the Hon. Treasurer and Hon. Field Trial Secretary (both currently £300).

16. AOB subject to the Chairman’s approval

17. Close of meeting